Conference grants

Application procedures and application form
Thanks to support from the Danish Union of Journalists and the association of Danish sports journalists, Play the Game offers a limited number of conference grants for media professionals from less privileged countries.

Subsidies primarily go to people from developing countries, but applicants from other countries outside the EU may also be considered.

A conference grant consists of the full or partial financing of

  • Full conference package including lunch and dinner, social events, conference materials etc.

  • Accommodation in 2 bedded rooms at hotels or hostels within walking distance from the conference venue

Grant holders cannot bring accompanying persons and travel should be organised and paid by applicants themselves.

Play the Game is not able to take any responsibility, whatsoever, for injury or damage to persons or property during the conference. The organisers recommend that the participants insure themselves and their property for the conference duration.

Representatives of the organising committee from Play the Game will consider grant applications in due time before the event, taking into consideration one or more of the following criteria:

  • that the applicant plays an active role in the sports debate in his or her home country and can prove a long-term interest in the conference themes

  • that the applicant can add value to Play the Game’s agenda by reporting on conference issues to national media, by presenting papers during the conference, by entering in panel discussions, by contributing to Play the Game’s own news production or in other ways

  • that he or she is able to cover the total travel costs

  • that the total selection of grant holders represent a mix of earlier participants and newcomers

  • that a fair distribution of grants is achieved with respect to gender, age, geographical origin, function in the public sports debate etc.

Visa procedures
If your application is approved of, we will send you an official invitation. You must then start visa application procedures without delay. If visa application is submitted later 1 November, Play the Game reserves the right to cancel the grant.

Due to visa restrictions we only issue invitation letters when:

  • each individual participant has presented convincing documentation that the conference is relevant for his or her professional or organisational activities

Information on Dutch visa regulation

A guide on how to apply for a short term stay visa in The Netherlands

A list of Dutch representations

Documents and deadline
If you want to apply for a conference grant you must fill in the Grant application form (click to open)

Also, we ask you to send the following documents by e-mail (as attached documents or scanned copies):

  • Recommendations
  • A resume, copies of or links to published articles or other relevant documentation for your contributions to the sports debate
  • Convincing documentation that the conference is relevant for your professional or organisational activities


Deadline for grant application and accompanying documents is

26 September 2017 15:00 CET by e-mail to:

or by ordinary mail to our office address:

Play the Game
Att./ Conference Manager Maria Suurballe
Frederiksgade 78B, 2
DK-8000 Aarhus C.

Only applications following the described procedures will be taken into consideration.

Download the Grant application form (writable pdf)

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