Registration and prices
Below you will find the prices for attending Play the Game 2019.
N.B. there are different prices depending on when the registration is made.
The full package registration fee includes:
- Full participation in the conference programme
- Social and cultural events
- All conference materials
- 3 x lunch: Monday, Tuesday and Wednesday
- 4 x dinner: Sunday (Welcome reception), Monday, Tuesday, Wednesday (Farewell party)
Please note that the registration price for abstract submitters will be calculated as of the day of the abstract submission.
Prices (payment only by credit card):
Full package (13-16 October 2019)
Early Bird: Until 31 July 2019 USD 650
From 1 August-14 September 2019 USD 750
From 15 September 2019 USD 850
13 October 2019 USD 185/230/275
14 October 2019 USD 185/230/275
15 October 2019 USD 185/230/275
16 October 2019 USD 185/230/275
Fee includes: Social and cultural events, 4 x dinner: Sunday (Welcome reception), Monday, Tuesday, Wednesday (Farewell party)
13-16 October 2019 USD 350
13 October 2019 USD 85
14 October 2019 USD 85
15 October 2019 USD 85
16 October 2019 USD 85
13-16 October 2019 USD 550
13 October 2019 USD 150
14 October 2019 USD 150
15 October 2019 USD 150
16 October 2019 USD 150
* Students have to provide a written certification by their institution, head or department or employer. This certificate has to be sent to email@example.com upon registration. If this letter is not received, the full registration fee will be charged.
Liability and insurance
Neither Play the Game nor our partner form UCCS are able to take any responsibility, whatsoever, for injury or damage to persons or property during the conference. The organisers recommend that the participants insure themselves and their property for the conference duration.
Payment should be remitted as indicated at the registration page. This can be done by credit card.
When the amount is settled, registrants will receive a conference confirmation, which serves as a receipt. No further documents in this respect will be issued.
Cancellation and refund policy
Registrants may transfer their registration to a colleague at any time, requests must be in writing and sent to firstname.lastname@example.org. There will be no fee for this service.
Cancellation must be in writing and sent to email@example.com
In case of cancellation before 13 September 2019 the full amount less a cancellation fee of USD 25 will be refunded. Cancellations made from 13 September 2019 and "no shows" will be charged at full cost (according to the conference package you have registered under.)
All refunds will be processed after the conference.
Play the Game has negotiated reduced rates at the DoubleTree by Hilton Colorado Springs (conference venue) and at two nearby hotels. Accommodation for Play the Game 2019 must be booked separately and directly with the hotels. To obtain the reduced rates at the conference hotels please follow the guidelines under each hotel description.
Accommodation including any incidentals (phone, mini bar, room service etc.) shall be paid directly to the hotel. In case of cancellation or no show you will be charged in accordance with the hotel cancellation policy.
Play the Game take no responsibility for delegates with regards to hotel booking and/or payment.
If you are interested in sharing a room with other conference attendees, please sign up on conferenceshare.co to find and connect with eachother. The conference appears as 'PTG 2019'.
Visa to the United States
ESTA visitors: https://esta.cbp.dhs.gov/esta/
All other international visitors: https://www.cbp.gov/travel/international-visitors
We recommend that you apply for your visa in due time before the conference.
In case you need a visa for the United States, Play the Game can support your visa application by issuing an invitation letter.
The invitation letter will not be issued until registration and payment for the conference is done. Play the Game might ask for further documentation before we can issue an invitation letter.
Please contact Conference Manager Maria Suurballe: firstname.lastname@example.org